Unless otherwise provided below, this Donor Privacy Policy shall be provided to any donor upon request.  It is also available at any time to any donor or potential donor on the website of Assistance League of Northern Virginia (or “chapter”).

Any individual, corporation or business may make a contribution to the chapter.  Donations may be monetary or in-kind.  

A donation to the chapter may be restricted or unrestricted.  Any restrictions shall be in writing.  All restricted donations shall be used solely for the intended purpose and no other.

A letter to the donor shall be sent from the chapter acknowledging the contribution, the amount of the donation, and any restrictions on the donation.

All donations shall be treated individually so that multiple donations from a single donor shall receive the same consideration as if each were the first donation received.

Assistance League of Northern Virginia shall not copy, reproduce, publish, post, distribute, share or sell the name, personal contact information or amount of donation of donor to any individual or business without the written consent of the donor. Exceptions shall be those required by law and may be made without prior knowledge or consent of the donor.

Examples of places where Assistance League of Northern Virginia may want to disclose donor information are as follows.  Publications, promotional items and publicity of the chapter shall include but not be limited to the following:  website, social media postings, videos, brochures, email newsletters, press releases and annual report.

If the chapter would like to publicly release information about a donation, the chapter will send the donor a copy of this Donor Privacy Policy.  Accompanying this policy shall be a document for the donor to sign and date permitting or refusing release of the donor’s personal information and/or amount, as well as any restrictions for use.  

The authorization to release or refuse the listing of the name and/or donation amount of the donor shall be in place for the fiscal year in which the donation is received.  The donor may change the decision regarding the refusal to print the donor’s name and/or amount, but may not change the decision regarding publishing once the donor’s name and/or amount has been released.

In certain cases, a donor may be provided with the option to make their donation anonymous at the time of donation.  If a donor chooses to be anonymous, the donor’s name and address will be made available only to members and/or staff of Assistance League of Northern Virginia who are responsible for managing the business of the corporation.

A donor’s photograph will not be used at any time or in any publications without the donor’s consent. However, agreeing to appear in a photograph shall imply consent. This implied consent shall apply to the name and likeness of the donor being published in the documents described above as well as a description of the amount or type of contribution given to the chapter. Within ten (10) days of the photograph being taken, and prior to release of the photograph and other identifying information, a copy of this Donor Privacy Policy shall be sent to a donor who has not given or implied consent. The donor shall have ten (10) days from the date of the mailing of the policy to write to the Vice President of Resource Development and ask that the photograph and the accompanying information not be released.

It is not necessary to obtain written or oral consent from other individuals photographed in large crowds and/or group if the photograph is taken at any event sponsored by the chapter. Therefore, it is not necessary to provide a copy of this Donor Privacy Policy to those so appearing.

Donations received by a chapter member will be afforded the same considerations as stated in this policy. 

This Donor Privacy Policy was last approved on May xx, 2026.

If further assistance is needed or for any questions, please contact the chapter as follows:

Assistance League of Northern Virginia

Email: [email protected]

P.O. Box 209

Herndon, Virginia 20172-0209